Long hours sitting at a desk or workstation can negatively impact employees' physical and mental health. If you have noticed a drop in productivity and engagement among your workforce, it could be linked to well-being.
Improving employee well-being can help reverse these issues. Employee well-being strategies that promote physical mobility can reduce stress, boost morale, and create a more positive work environment. This guide will explore effective employee wellbeing strategies to create a healthier, more engaged workforce and improve productivity for long-term success. We will touch upon various activities, including but not limited to seated stretches.
Pliability’s mobility app offers a practical solution to help you achieve your employee well-being goals. The app provides on-demand resources to help employees reduce stress and improve mobility — anytime, anywhere.
What Is an Employee Wellbeing Strategy in the Workplace?
Employee well-being means more than just physical health. It refers to individuals' overall health, happiness, and satisfaction within the workplace environment. It encompasses various dimensions to improve employee well-being, including physical, mental, emotional, and financial health. A robust employee well-being program recognizes that employees are not just workers but individuals with multifaceted needs.
Every employee well-being program creates an environment where employees are valued, supported, and allowed to thrive personally and professionally. It goes beyond merely providing healthcare benefits or workplace perks; it fosters a culture of care, respect, and holistic employee support.
A comprehensive definition of employee well-being acknowledges the interconnectedness of various aspects of an individual's life. It recognizes the workplace's role in influencing and supporting these various holistic well-being aspects. It emphasizes the importance of proactive measures to promote health, prevent burnout, and enhance employees' overall quality of life.
The 6 Pillars of Employee Well-being
For organizations supporting employee well-being, here are six commonly recognized pillars of the well-being strategy that all independently are together a critical component of well-being:
1. Physical well-being
This pillar focuses on nutrition, exercise, sleep, and physical health. Its goals are to support physical well-being, encourage healthy habits, provide access to wellness initiatives, and promote ergonomic workspaces.
2. Mental and emotional well-being
Mental and emotional well-being encompasses an individual's psychological state, including stress management, resilience, emotional intelligence, and mental health services and support. Offering resources such as counseling services, mindfulness programs, and stress reduction techniques can contribute to this aspect of well-being.
3. Social well-being
Social connections and relationships play a significant role in well-being. This pillar involves fostering a sense of belonging, camaraderie among colleagues, and support networks within the workplace. Employee resource groups, team-building activities, and mentorship programs can all contribute to social well-being.
4. Financial well-being
Financial worries can significantly affect employee morale and productivity. Supporting financial health involves providing resources and education on budgeting, saving, retirement planning, and managing debt. Offering competitive compensation packages and access to financial wellness initiatives can also support this pillar.
5. Workplace environment and culture
The physical and cultural aspects of the workplace directly influence employee well-being. A good work environment characterized by open communication, trust, inclusivity, and recognition fosters employee satisfaction and engagement. This pillar also addresses work-life balance, workload management, and job autonomy.
6. Career and personal development
Workers who feel challenged, fulfilled, and supported in their career growth are more likely to experience higher levels of well-being. Providing opportunities for skill development, career advancement, feedback, and recognition contributes to this pillar.
Encouraging a growth mindset and offering avenues for personal growth and fulfillment outside work contribute to holistic well-being. These pillars are interconnected, and organizations that prioritize employee well-being address multiple dimensions simultaneously to create a comprehensive approach to supporting their employees' holistic health and happiness.
The Benefits of Employee Well-being
Employee well-being yields numerous benefits for both employees and organizations. It has a positive impact on factors like productivity. Let's read on.
Enhanced productivity
When employees are supported in their well-being, they tend to be more focused and productive. Providing resources such as ergonomic workspaces, access to natural light, and opportunities for regular breaks can contribute to a more comfortable and efficient work environment.
Improved morale
Prioritizing and improving employee well-being fosters a positive work environment, leading to higher employee morale. Recognizing and celebrating achievements, fostering open communication channels, and providing opportunities for professional growth and development can all contribute to a sense of appreciation and satisfaction among employees.
Increased employee engagement
Employees who feel their well-being is valued are more likely to be engaged with their work and the organization's goals. Encouraging autonomy, fostering a sense of purpose, and providing regular feedback and recognition can help workers be more invested in their roles and motivated to contribute their best efforts.
Reduced turnover
Supporting employee well-being can increase employee retention rates, as workers are likelier to stay with an organization that prioritizes their health and happiness. Offering competitive benefits packages, opportunities for career advancement, and flexible work arrangements can help create a supportive environment where employees feel valued and motivated to stay long-term.
Better work-life balance
Promoting employee wellbeing includes initiatives to support balance, leading to less burnout and turnover. Offering flexible work hours, remote work options, and paid time off for personal commitments can help employees better manage their professional and personal responsibilities, leading to employee stress and improved overall satisfaction and loyalty.
Enhanced mental health
Providing support and resources can help alleviate workplace stress and improve overall mental well-being among employees. Offering access to counseling services, mental health awareness training, and implementing policies that prioritize balance can create a supportive environment where employees are comfortable seeking help and managing their mental health needs.
Physical health benefits
Initiatives promoting physical well-being at work, such as wellness programs, can lead to healthier lifestyles and reduce healthcare costs for organizations. Providing gym memberships and nutritious snacks and organizing group fitness activities can encourage employees to prioritize their physical health, leading to fewer sick days and higher productivity.
Financial well-being
Supporting employees' finances can reduce stress and improve overall satisfaction and productivity. Offering financial education workshops, providing access to retirement savings plans, and offering competitive compensation and benefits packages can help employees feel more secure in their financial futures, leading to improved morale and engagement.
Positive workplace culture
Prioritizing employee well-being contributes to a positive culture of trust, respect, and support. Encouraging open communication, fostering a sense of belonging through diversity and inclusion initiatives, and promoting a healthy balance can help create a supportive culture where employees feel valued and allowed to succeed.
Attracting talent
Organizations prioritizing employee well-being are more attractive to job seekers and enhance recruitment efforts. Highlighting wellness initiatives, flexible work arrangements, and career growth and development opportunities can help attract top talent seeking a supportive and fulfilling work environment.
Enhanced customer engagement
Satisfied and engaged employees are more likely to deliver better customer service, improving customer satisfaction and loyalty. Investing in employee training and development, allowing employees to make decisions, and recognizing outstanding customer service efforts can help create a positive feedback loop where happy employees lead to satisfied customers.
Better organizational performance
Investing in employee well-being can improve organizational performance, as happy, healthy employees are more likely to contribute positively to the company's business strategy and success. Organizations can achieve higher productivity, innovation, and overall success by fostering a supportive work environment where employees feel valued, motivated, and allowed to succeed.
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Top 11 Employee Wellbeing Strategies for a Healthier Workforce
1. Employee Assistance Programmes (EAP): A Crucial Step in the Right Direction
Investing in an Employee Assistance Programme is a great way to support your staff’s well-being. EAP services offer confidential counseling and support to employees on various issues. These can include:
- 24/7 health and wellbeing advice and support
- Counselling advice line
- Face-to-face counseling sessions
- Personal legal advice and support
- Financial and debt information
- Bereavement support
- Online GP support
- Online interactive mental health tool
- Plus, much more
We have helped many clients introduce an employee assistance program as part of their employee well-being strategy. If you would like support with this, our HR experts are more than happy to help.
2. First Aid Courses on Mental Health Training: Be Prepared for the Unexpected
Most of our team has completed mental health training at The HR Booth. It was a great mental health first aid course, from which we all learned a lot. It has allowed us to discuss mental health within our team openly. We are also more equipped to help our clients, as we have the knowledge to identify those who require mental health support and the confidence to offer assistance.
We encourage you to invest in mental health training for your team or outsource professionals to provide them with the help they need.
3. Discounted Gym Memberships: Get Moving for Less
We offer our staff discounted gym memberships via our benefits scheme at Caboodle. Most people are feeling the financial strain at the moment. Investing in a corporate gym membership scheme can help your team reduce this cost and ease some of that strain.
Exercise is also proven to improve physical and mental well-being. Research shows that physical activity can boost self-esteem, mood, sleep quality, and energy and reduce the risk of stress.
4. Flexible Working Options: Work-Life Balance is Key
Flexible working improves a healthy work-life balance, and you should seriously consider including this in your employee well-being strategy. It allows employees to juggle other commitments and activities around work and use their free time better. Other benefits include increased productivity and better job satisfaction.
5. Review Workload: Don’t Let Things Get On Top of You
Regularly review workloads, responsibilities, and duties and ensure your employees have adequate training and support to perform their job well – have 121 regular meetings and check-ins. This is a critical way to look out for signs of stress.
6. Massage Therapists: Ease Physical and Mental Tension
It is known that specific therapies can help support someone’s physical and mental well-being. Offering to pay for treatment could alleviate physical and psychological tension.
7. Shopping Discounts: Help Employees Financially
There are lots of companies that provide tailor-made packages to suit your business and offer financial discounts. Here at The HR Booth, we have begun working with Caboodle. Our employees will benefit from many discounts on travel, cinema, days out, attractions, motoring, technology, etc.
8. Team Building Days: Improve Engagement and Mental Health
Have you considered team-building days as part of your employee well-being strategy? Organizing team-building days and regular social gatherings outside of the workplace can be a great way to improve engagement. This can be anything from team-building days to an afternoon of bowling and food. If your team works remotely, this can be isolating. Organizing days like this is a great way to improve mental health throughout the workplace. Team building can also help staff get to know each other better, which can go a long way toward creating a more positive working environment.
In addition, we encourage you to arrange regular meetings with your staff that are not related to work. Here at The HR Booth, we meet once a month on teams with one strict rule—no work talk! This is an excellent way for everyone to build good relationships and switch off from work for 45 minutes.
9. Professional Development Opportunities: Help Employees Feel Valued
Providing opportunities for skill development, career advancement, and continuous learning helps employees feel valued, motivated, and invested in their personal and professional growth, enhancing satisfaction and well-being.
10. Wellness Incentives: Motivate Employees to Prioritise their Health
Wellness incentives can be an effective way to motivate employees to prioritize their health and well-being. Incentives can be as simple as offering discounts on gym memberships or healthy food options or as complex as providing financial rewards for achieving specific health goals. The key is ensuring meaningful incentives align with employee needs and interests.
Companies can also create friendly competitions or challenges encouraging employees to be more active, eat healthier, or reduce stress. These challenges can be team-based, department-based, or company-wide and can be a fun and effective way to promote healthy behaviors.
11. Create a Positive Workplace Culture: Foster a Sense of Belonging
Workplace culture can significantly impact employee well-being and productivity. Creating a positive workplace culture can help foster a sense of belonging, promote collaboration, and reduce stress levels. This can be achieved by offering opportunities for team-building activities, recognizing employee achievements, and fostering open communication between employees and management.
Companies can also promote workplace diversity, equity, and inclusion by implementing policies and practices that support employees from different backgrounds and experiences. This can create a more inclusive and supportive work environment for all employees.
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How to Achieve a Holistic Approach to Employee Wellbeing Programs
The Holistic Approach to Employee Wellbeing: What Does it Mean?
Taking a holistic approach to employee wellbeing means supporting the full spectrum of an employee’s needs and recognizing that their health and happiness at work can affect their performance and productivity in multiple areas of life. By adopting a comprehensive strategy, organizations can create an environment that promotes balance and helps individuals thrive personally and professionally.
Top Employee Wellbeing Challenges to Know and Tackle
Understanding and addressing employee well-being challenges is crucial for creating a supportive and thriving workplace environment. Here are seven key workplace wellbeing challenges to be aware of and tackle effectively:
Mental Health Stigma
Overcoming the stigma associated with mental health issues involves promoting open discussions, providing education and training on mental health awareness, and fostering a culture of acceptance and support where employees are safe to seek help without fear of judgment or repercussions.
Work-Life Imbalance
Balancing work responsibilities with personal and family commitments requires flexible work arrangements, promoting time management skills, encouraging regular breaks, and setting clear boundaries between work and personal life to prevent burnout and promote well-being.
Remote Working Challenges
Addressing the challenges of remote work involves providing remote employees with adequate support, fostering virtual team collaboration and communication, promoting work-life balance in a remote setting, and implementing policies and procedures to mitigate the negative impacts of remote work on mental health and wellbeing.
Financial Stress
Offering competitive compensation and benefits packages, providing financial education and resources to help employees manage their finances effectively, and implementing initiatives to address the root causes of economic insecurity within the organization are ways to alleviate employee stress.
Workplace Stressors
Mitigating workplace stressors requires identifying and addressing the root causes of stress, such as excessive workloads, poor management practices, and a lack of resources or support. It also involves implementing stress management programs and promoting a culture of balance, autonomy, and support.
Lack of Social Support
Building and maintaining social support networks in the workplace involves fostering opportunities for social interaction and connection, promoting teamwork and collaboration, facilitating mentorship and peer support programs, and addressing feelings of isolation or disconnection among employees, particularly in remote or distributed work environments.
Inequality and Discrimination
Addressing inequity and discrimination involves implementing diversity, equity, and inclusion (DEI) initiatives, providing anti-bias training and education, fostering a culture of respect and inclusivity, and ensuring fair and equitable treatment of all employees, regardless of their background, identity, or characteristics. By expanding efforts to address these employee well-being challenges, organizations can create a more supportive and inclusive workplace culture where all employees feel valued, respected, and able to thrive personally and professionally.
Achieving a Holistic Approach to Employee Wellbeing Programs
Our workshop speaker, Helen Snowball, Chief People Officer of PropertyGuru Group, puts it simply: “You need energy for performance and commercial success, and energy can only be achieved by building a holistic approach to employee well-being.”
Snowball, clinical psychologist, and Dr. Oliver Suendermann, vice president of clinical at Intellect, explored the various elements HR leaders should consider when building and running employee well-being programs. Here are their 11 essential tips on creating and maintaining a comprehensive employee well-being program that fosters resilience and trust in your organization.
1. Listen to Your Employees
Active listening is essential for organizational success but is easier said than done. Research has shown that two in three employees feel their voice has been ignored in some way by their manager or employer. Yet, employee’s voices are among the most important when it comes to building a successful business. "It is important to understand the voice of the customer, which is your employees. Alongside our routine initiatives, we have frequent conversations with our employees to ensure the programs we're building genuinely meet the needs of the people within the organization." - Helen Snowball.
There are countless ways to gather employee feedback and data to inform your approach to employee wellbeing programs. HR teams can create and distribute employee surveys to assess the current state of employee wellbeing. Alongside your survey, encourage employees to provide feedback on improving existing initiatives. By doing so, you can develop an employee-centric wellness program.
2. Take a Multifaceted Approach
“Mental well-being has several pillars,” shared Dr. Oliver. " To allow people to function to the best of their abilities and cope with normal stresses, organizations need to focus on the various aspects that make up well-being.” As defined by Gallup, employee well-being is a multifaceted concept that spans various dimensions of life, including career, social, financial, physical, and community. A multidimensional approach helps ensure organizations address the whole employee professionally and personally.
Ensure your initiatives and workshops equally address physical, mental, financial, social, and purposeful well-being. In other words, it’s great to offer a gym membership to employees but don’t stop there. Financial wellness resources, mental health days, employee goal setting, and fostering an inclusive and supportive workplace are equally essential to holistic wellness practices.
3. Be Flexible in Your Offerings
Provide options for employees to choose programs that align with their individual needs. When considering employee wellbeing programs, consider the pain points that you have identified through employee feedback. “Treating people as a whole person and acknowledging the uniqueness of each of us is important when you are thinking through your approach." shared Snowball. Flexibility and personalization honor your employees' various needs and individuality, helping build sustainable employee well-being programs that serve your entire workforce.
Here are some examples of achieving flexible employee well-being programs: To cater to employees' diverse needs and preferences at different life stages, wellness programs should offer various options. Just as a gym provides equipment and classes for all fitness levels, a robust wellness program should offer a range of initiatives to address different interests and goals. For example, offering a range of fitness classes such as yoga, boxing, and badminton.
This inclusive approach ensures that employees can find initiatives that resonate with them. Allow employee choice: allow employees to take charge of their well-being by enabling them to choose programs that best suit their goals and interests. Conduct surveys or focus groups to understand employee preferences and tailor program offerings accordingly. Personalization: Design programs with flexibility in mind. This could involve offering different program lengths, formats (such as in-person or online), and difficulty levels to cater to a broader range of employee needs and preferences.
4. Embed Wellbeing Into Your Daily Operations
Incorporating employee wellbeing strategies into your daily operations ensures wellness is not an afterthought but a value baked into your organization's core. Consider your employee lifecycle stages and integrate well-being initiatives into each respective workflow. For example, include a wellness questionnaire or survey in your onboarding process or add wellness-focused goal questions to employee performance reviews. On a smaller scale, encourage employees to take breaks throughout the workday and coach managers to lead by example by scheduling messages to be sent within standard working hours or their annual leave.
5. Train Your Workforce
Wellness initiatives go beyond the programs you offer. Leadership plays a crucial role in building a happy, healthy workforce. As Dr. Oliver pointed out, “Direct managers have a big impact on our mental health as external life stressors.” “If we're not safe in the office—and our managers largely determine that—then our mental health is going to take a toll. Managers need to have a good understanding of empathy and support.
Mental health first aid is an excellent way to upskill your managers if you want to improve employee wellbeing." - Dr. Oliver Suendermann There are many ways HR teams can equip managers with the skills to support employee wellbeing and recognize signs of distress. As an employer, you can allow your workforce to be Trained on identifying signs of distress: Equip managers with the skills to recognize potential signs of employee distress, such as changes in mood, work performance, or absenteeism.
This could involve training managers on common mental health conditions and how to spot the warning signs.
- Supportive resources: Train managers to provide support and resources to employees struggling with well-being. This could involve training managers to have constructive conversations about well-being, connecting employees to the appropriate resources, and making reasonable work accommodations.
- Open communication: Foster a culture of open communication between managers and employees. This will encourage employees to feel comfortable approaching their managers with concerns about their well-being.
6. When in Doubt, Partner with Experts
Employee wellness programs require a level of understanding about mental health that may be overwhelming or ambiguous to some HR teams. If you feel ill-equipped to take on mental health programs or navigate best practices, it may be the right time to partner with experts such as Intellect. Doing so can help take the guesswork out of which benefits can best serve your employees and allow your organization access to roadmaps tailored to your team’s needs. When paired with comprehensive HRIS like Omni, HR teams and managers have the tools to build and sustain a culture of belonging backed by data and streamlined for stronger employee engagement.
7. Balance Global and Local Needs
With the rise of distributed teams, balancing global and local needs is essential to create an inclusive and effective employee well-being program that aligns with your organizational goals. First, conduct a needs assessment for your global workforce to identify their needs and priorities. Account for any cultural differences to best support the requirements of your diverse workforce. Also, take note of relevant legal and regulatory frameworks that apply to your initiatives and ensure your strategy is compliant. Informed with your employees’ needs assessment, create a flexible wellbeing strategy that is relevant on a global scale while providing tailored resources that suit the needs of your employees within every location. This can include offering global guidelines for diet and fitness while offering locally relevant fitness programs and incentives.
8. Walk the Talk with Leadership Buy-In
Snowball highlighted the importance of being a role model when discussing what leaders can do. “It’s important to have leaders that exemplify role model behavior. You need leaders who don't just say, ‘I care about your wellbeing, but can you stay till seven?’ As a leader, she embodies this by taking time off and avoiding emails on the weekend.
Snowball further highlighted the importance of fostering a positive and open culture that allows employees to voice their feelings confidently without fear of repercussions. Action speaks louder than words. Employers and leaders must ‘walk the talk’ and actively embody the organization’s goal to improve employee wellness.
Simple actions such as checking in with employees one-on-one to check their progress, encouraging team members to take breaks and time off, recognizing and sympathizing with employees’ struggles, and redirecting them to appropriate resources can significantly impact your organization. When employees perceive the active role of leadership in modeling and promoting a well-being culture, they are also more likely to reciprocate, encouraging one another to adopt and utilize available employee wellness programs.
9. Measure, But Don’t Rely on Data
Dr. Oliver underscored the importance of technology as a key tool for measuring program effectiveness, "You need to have some data to demonstrate the effectiveness of your initiatives.” Gathering data to assess performance, identify areas for improvement, and track positive outcomes, in addition to evaluating the rate of your program utilization, helps inform the investments your organization makes in well-being initiatives. Additionally, data can be a helpful unit to demonstrate the return on investment, a metric that remains crucial for garnering leadership buy-in. However, understand that data is imperfect, as it’s impossible to isolate results to any one initiative. Some considerations when assessing your employee wellness program include:
- Track key metrics: Monitor relevant metrics such as absenteeism, turnover, employee engagement, and productivity to assess program effectiveness.
- Demonstrate ROI: Quantify the benefits of well-being programs to gain leadership support and secure resources.
- Track program effectiveness: Collect data to track the impact of your well-being programs. This data could include employee engagement, absenteeism, healthcare costs, and productivity. Regularly reviewing this data will help you identify areas where your programs are successful and may need improvement.
- ROI demonstration: Use data to demonstrate your well-being programs' return on investment (ROI). This data can be used to secure leadership support and resources for your programs. However, it is essential to consider quantitative and qualitative data when measuring program effectiveness.
10. Focus on Accessibility
Dr. Oliver stressed the importance of cultural sensitivity when sourcing service providers, stating, "You want to make sure that the providers available to your team are culturally effective. For example, a helpline should be available 24/7 and employees should have access to localized counselors, who speak their language and understand their culture.” Snowball echoed this sentiment, underlining the need for personalization.
“The program needs to have some degree of commonality, but the ones that I think are incredibly effective are the ones that offer a little bit of customization and choice because what I need is different to what you need.” Both experts agreed on the significance of treating employees as unique individuals. They suggested the following approaches to achieve accessible and tailored employee wellbeing programs:
- Tailored programs: Tailor programs to your workforce's cultural backgrounds and needs. This could involve considering cultural norms and preferences when designing program activities and ensuring that program materials are available in multiple languages.
- Accessibility: Make wellbeing resources available to all employees, regardless of location or work arrangements. This could involve offering programs in various formats (e.g., in-person, online) and providing alternative formats for program materials (e.g., audio recordings and transcripts) for employees with disabilities.
11. Share the Responsibility
Finally, it’s important to note that creating and maintaining a comprehensive employee wellness program is a collective effort. It’s as essential for HR teams to do the research to bring holistic, tailored wellness initiatives to their teams as it is for leadership to model healthy behavior and employees to engage with the program’s offerings. Employees must be allowed to take charge of their well-being at every level of your organization.
When fostering a well-being culture, wellness must be viewed as a shared responsibility between employees, leadership, and HR. By incorporating various perspectives from different seniorities, departments, cultures, and backgrounds, organizations can achieve a holistic, well-structured employee well-being program that has the potential to cultivate a thriving workforce.
How Do You Measure Employee Wellbeing?
Measuring employee well-being involves assessing many aspects of employees' physical, mental, emotional, social, and economic health to understand their overall satisfaction and happiness in the workplace. Here are some standard methods and metrics used to measure employee well-being:
Employee surveys
Regular surveys can provide insights into employee well-being perceptions, including job satisfaction, engagement, stress levels, and happiness. Surveys may include questions about balance, job autonomy, communication effectiveness, and access to resources and support.
Health and wellness assessments
Offering health screenings, wellness assessments, and health risk appraisals can help identify employees' health status, lifestyle habits, and risk factors for chronic diseases. These assessments may cover nutrition, physical activity, sleep quality, and stress management.
Absenteeism and turnover rates
Monitoring absenteeism rates and turnover metrics can indicate potential issues with staff well-being. High rates of absenteeism or turnover suggest dissatisfaction, burnout, or other underlying problems affecting morale and engagement.
Performance metrics
Tracking key performance indicators (KPIs) related to productivity, quality of work, and customer satisfaction can provide indirect insights into employee wellbeing. Decreases in performance metrics may signal underlying issues affecting motivation, satisfaction, or well-being.
Healthcare utilization
Analyzing healthcare utilization data, such as the number of doctor visits, mental health counseling sessions, or prescriptions filled, can provide insights into employees' physical and mental health needs and the effectiveness of wellness programs and benefits offerings.
Employee feedback and suggestions
Encouraging open feedback and suggestions from employees through regular one-on-one meetings, focus groups, or suggestion boxes can provide qualitative insights into their concerns, needs, and preferences related to well-being initiatives and workplace policies.
Engagement and satisfaction surveys
Administering engagement surveys and satisfaction assessments can gauge employees' overall satisfaction with their work environment, relationships with colleagues and supervisors, career development opportunities, and the organization's culture and values.
Peer and manager assessments
Soliciting feedback from peers and managers through 360-degree assessments can provide valuable perspectives on employees' well-being, including their communication skills, teamwork abilities, and overall organizational contributions.
By combining these measurement methods and metrics, organizations can comprehensively understand well-being and identify areas for improvement to create a supportive and healthy work environment.
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